Introduction
BoardPlus.ai is committed to protecting your privacy. This Privacy Policy explains how we collect, use, and protect your information when you use our AI-powered document analysis platform for educational leadership.
1. Data Collection
BoardPlus.ai collects the following types of information:
- Account Information: Your Google account email, name, and profile information through Google OAuth authentication
- Document Data: PDF documents (IEPs, LCAPs) you upload or store in your Google Drive for analysis
- Email Data: Gmail messages and metadata accessed with your permission for analytics and response generation
- Usage Analytics: Information about how you interact with BoardPlus.ai's features and services
- AI-Generated Content: Prompts, responses, and analysis results generated through our AI services
2. Data Usage
We use your information to:
- Provide document analysis services for IEPs and LCAPs
- Generate email analytics and AI-powered response suggestions
- Authenticate your access and maintain your session
- Improve our services and user experience
- Provide technical support when requested
- Ensure system security and prevent abuse
Important: We do not use your documents, emails, or personal data to train AI models or for advertising purposes. Your data is used solely to provide the services you request.
3. Data Storage and Security
BoardPlus.ai implements industry-standard security measures:
- All data transmissions are encrypted using HTTPS/TLS
- Session data is encrypted and secured with cryptographic keys
- Access to your data requires valid authentication through Google OAuth
- Documents remain in your Google Drive; BoardPlus.ai accesses them only when you explicitly request analysis
- AI processing is performed in real-time and not stored permanently unless necessary for service delivery
4. Third-Party Services
BoardPlus.ai integrates with the following third-party services:
- Google Services: Google Drive API, Gmail API, Google Docs API, and Google OAuth for authentication and document access
- Google Gemini AI: For AI-powered document analysis and email response generation
These services operate under their own privacy policies. BoardPlus.ai does not share your data with third parties except as necessary to provide these integrated services.
5. Data Sharing and Disclosure
BoardPlus.ai does not sell, rent, or share your personal information with third parties for marketing purposes. We may disclose information only in the following circumstances:
- With your explicit consent
- To comply with legal obligations or valid legal requests
- To protect the rights, property, or safety of BoardPlus.ai, our users, or the public
- With service providers who assist in operating our platform (all bound by confidentiality agreements)
6. Educational Use and Student Data
If BoardPlus.ai is used in an educational context involving student information:
- We comply with the Family Educational Rights and Privacy Act (FERPA) and applicable state laws
- Student data in IEPs and other documents is processed solely for the educational purposes authorized by the school or district
- Schools and districts retain ownership and control of student data
- We do not use student data for advertising or marketing
- Parents and eligible students have rights to access and request correction of their data through their school or district
7. Cookies and Analytics
BoardPlus.ai uses essential cookies to:
- Maintain your authentication session
- Remember your preferences and settings
- Ensure proper functionality of the platform
We do not use third-party advertising or tracking cookies. All analytics are collected directly by BoardPlus.ai without third-party trackers.
8. Data Retention
We retain your data only as long as necessary:
- Session data is maintained for the duration of your login session
- Settings and preferences are stored until you delete them or close your account
- Documents remain in your Google Drive; BoardPlus.ai does not permanently store your uploaded files
- Usage logs may be retained for security and support purposes for up to 90 days
9. Your Rights
You have the right to:
- Access the personal information we hold about you
- Request correction of inaccurate information
- Request deletion of your data
- Revoke access permissions granted to BoardPlus.ai through Google OAuth
- Export your data in a portable format
- Object to processing of your data for specific purposes
To exercise these rights, please revoke access through your Google account settings or contact us at the email below.
10. Children's Privacy
BoardPlus.ai is designed for use by educational professionals and administrators. The platform is not directed at children under 13. When student information is processed as part of IEP or LCAP documents:
- It is done under the authority of schools and districts as required by law
- We comply with the Children's Online Privacy Protection Act (COPPA) and FERPA
- Parents may review, correct, or request deletion of their child's information through their school or district
11. Changes to This Policy
We may update this Privacy Policy from time to time. Changes will be communicated through the platform or via email. Continued use of BoardPlus.ai after changes indicates acceptance of the updated policy.
12. Contact Us
